These are common questions and their answers. If this doesn’t answer your question, then reach out to the organisers by email, or twitter.

What do I bring with me?

You bring yourself and your curiosity, plus any fun games, instruments, and (session) ideas that you want to share with the other participants.

What language do I use while at Play4Agile?

English is the common one used for the conference. It’s ok that your English isn’t perfect. Everyone understands that only with practice do we get better.

When and where do I pay?

You pay on the Sunday after you check out of your room. You pay the venue for the cost of the event, your room, food and your drinks from the bar and restaurant. Thanks to our lovely sponsors we are able to keep the cost of the event affordable.

The other cost that arises is a collection of tip money for the ever wonderful hotel staff, who look after us so well, which is handed over to them after lunch on Sunday.

Cancellation policy

Everyone can register themselves for the event and because the venue can only handle 90 people for this event, we can’t let everyone in sadly. The lucky 90 ones can still cancel between registration and the start of the event; we do have a cancellation policy though.

  • You can cancel “free of charge” up until February 1st
  • Cancelling between February 1-15 you have to pay €150 cancellation fee
  • If you don’t cancel before February 15 and don’t come, you pay the full amount

So many people on the waiting list are eager to come, and have to make travel plans as well. The sooner you know you’re not able to come, please don’t hesitate and let us know so you can make someone else extremely happy!

What is this about ‘eventbrides’ at Play4Agile?

There are a limited number of single rooms at the venue. We want to enable as many participants as possible at p4a, so we ask that people share their room where possible. The person you share your room with is your ‘eventbride’.

We aim to pair people with those who they say they’d like to share. We ask you before we confirm that you’re ok to share with a person.

If you’re adventurous and are willing to share with a stranger, or ‘new friend you’ve not met yet’, we place you with a person of the same gender.

Can I stay off-site and participate in Play4Agile?

No sorry. P4a is an ‘all in’ event which means you agree to be there for the whole event. When Lady Fortuna grants you a ticket from the lottery this includes a bed at the venue to sleep in as well as a seat at the table for breakfast, lunch, and dinner from Thursday through to Sunday.

This all sounds great. Can I bring my partner and kids to Play4Agile?

Well, this is a challenging issue, and we keep trying to find the right answer. We know that some people want a professional approach and to keep family and business compartmentalised. We also know that others see this as an issue of integration between work and family because both partners are agile professionals.

In previous years we’ve also had some babies and toddlers at p4a. That has worked most of the time. Last year we made a conscious decision to allow some young people who can propose, run, and take part in other sessions as an experiment. This ‘worked’ from the perspective of the kids and their parents, who reported back to us how much the kids gained from participation during the event, as well as in their lives after they applied what they learned. This ‘worked’ from our perspective too as organisers in that we enabled some kids to take part, and we didn’t have too much pushback from this during the event, or in the retrospective at the end. Our approach to this is that we’re all kids and continually learning and that their presence helps us all.

We decided that we’ll keep a small number of spaces for actively contributing kids and partners. If your partner, or child would like to apply, then they too need to complete a ‘playpplication’ and enter the lottery with their own ticket, and hope for the best.

What if I need some space to look after myself at Play4Agile?

P4a is an unconference, which opens up many more opportunities to take part in sessions than in a regular conference where everything is organised around a fixed schedule. An unconference lets you create your own schedule of what you offer fellow attendees, and what you also want to take part in too. Plus you can also arrange your own ‘side events’ for breakfast, lunch and dinner, and coffee/beer meetings too. The opportunities are as wide as your diverging options allow. This is one of the really cool parts of unconferences, which many people enjoy.

The less well-known part of this is that unconferences can be a very tiring as we try to ‘do it all’ and don’t pace ourselves. You can get more from your time at p4a19 by building in some quiet time for yourself by making use of some of your options. You can retire to your room for a nap, or for an early bed. The venue has lots of wooded walks for quiet contemplation or walk with a friend. The bar/cafe space is also quiet and available for you, as is the sauna. There are many opportunities for you to look after yourself. Please remember to use them so that you have a great time at p4a19.

Where do I go, when I arrive?

  • To get to the venue from your home: see the page “how to get there
  • After parking, please check in first at the reception (second building on the right); you’ll get your key and can place your luggage in the room.
  • After check-in, meet us at the forum (first building on the right